Selby Jennings has been engaged by a recently established private investment firm to find their Chief of Staff. This newly established role will serve as a key administrative and operational leader responsible for ensuring the efficient execution of day-to-day activities and providing comprehensive support to the Partners and Senior Leadership. This role focuses on optimizing operational infrastructure, coordinating processes, and enabling the leadership team to focus on strategic initiatives. The ideal candidate is a detail-oriented, highly organized professional with exceptional communication and multitasking abilities.
Key Responsibilities
Administrative Support
- Serve as a central point of coordination for the Partners and Senior Leadership, managing schedules, organizing meetings, and ensuring thorough preparation for engagements.
- Prepare presentations, reports, and briefing materials for internal and external stakeholders.
- Act as a liaison between the Partners/Senior Leadership and other team members, ensuring clear communication and follow-up on action items.
Operational Oversight
- Manage and improve the firm's day-to-day operations, ensuring seamless workflows and operational efficiency.
- Develop and maintain administrative processes, including documentation and task tracking systems.
- Identify and address operational inefficiencies, implementing solutions to enhance productivity.
Meeting and Event Coordination
- Organize leadership meetings, including preparing agendas, taking minutes, and tracking action items to ensure follow-through.
- Plan and coordinate firm events such as investor meetings, team retreats, and offsite activities.
- Manage travel arrangements and logistics for the Partners and Senior Leadership.
Project and Task Management
- Track and oversee progress on leadership priorities, ensuring deadlines are met and tasks are completed efficiently.
- Manage administrative projects, delegating tasks as necessary and reporting outcomes.
- Provide support for ad hoc requests and special initiatives from the Partners/Senior Leadership.
Stakeholder Communication
- Serve as a point of contact for internal and external stakeholders, including investors, portfolio companies, and advisors.
- Coordinate communication channels to streamline the flow of information within the firm.
- Assist in preparing and organizing materials for investor updates and stakeholder correspondence.
Team Support
- Act as a resource for team members, offering administrative support and ensuring access to necessary tools and information.
- Assist with onboarding new hires, ensuring a smooth transition into the firm's operations.
- Manage office operations, including supplies, facilities, and technology, to support the team effectively.
Education and Experience
- Bachelor's degree required.
- 5+ years of experience in an administrative or operational role, preferably within private equity, finance, or professional services.
- Proven experience in supporting senior executives or leadership teams with complex schedules and priorities.
- Strong organizational and multitasking skills with exceptional attention to detail.
- Excellent written and verbal communication abilities.
- Proficiency in office productivity tools, including Microsoft Office Suite and project management software.
- Ability to manage competing priorities and work under tight deadlines.
- Professional demeanor with the ability to handle sensitive information with confidentiality.
